Lesley Parnell

Councillor

Move 2022 budget recommendations for Finance Committee review

That Council approve the recommendation outlined in Report CLSFS21-038 dated November 22, 2021, of the Commissioner of Corporate and Legislative Services, as follows: That the recommendations contained in Appendix A of report CLSFS21-038 of the Commissioner of Corporate and Legislative Services be moved for the purpose of discussion during detailed budget reviews by the Finance Committee starting November 22, 2021. That the following recommendations be moved for the purpose of discussion: a) That the 2022 Draft Budget, and all estimated revenues and expenditures, fees, contributions to reserve and reserve funds, and proposed staffing levels referenced in the documents be adopted. b) That the user fees and charges as set out in Book 2 be adopted as part of 2022 Budget process. c) That any unused CAO Budget at the end of 2022 be transferred to the Organizational Development Reserve, subject to the overall year-end position. (Page 32) d) That any unused Peterborough Technology Services Budget, at the end of 2022, be transferred to the Information Technology (IT) Reserve, subject to the overall year-end position and that, if actual 2022 costs exceed the 2022 Budget, funds may be drawn from the IT Reserve. (Page 53) e) That any unused Building Inspection Budget at the end of 2022 be transferred to the Building Division Reserve and that, if actual building inspection costs exceed the 2022 Budget, funds may be drawn from the Building Division Reserve. (Page 75) f) That any excess Airport development review fees at the end of 2022 be transferred to the Airport Development Review Reserve for future Airport Development related expenditures and that, if the 2022 Airport development review costs exceed the review fees, funds may be drawn from the Airport Development Review Reserve. (Page 76) g) That any 2022 Engineering Overhead surplus be transferred to the Engineering Design and Inspection Reserve, subject to the overall year-end position and that if actual 2022 Engineering costs exceed the Budget, funds may be drawn from the Engineering Design and Inspection Reserve. (Page 91) h) That any unused portion of the 2022 Winter Control Budget that may exist at year-end be transferred to the Winter Control Reserve, subject to the overall year- end position, and that if actual 2022Winter Control costs exceed the 2022 Budget, funds may be drawn from the Winter Control Reserve. (Page 91) i) That pending approval of Capital Budget Reference 5-9.02 in the amount of $1,200,000, the $2,800,000 requirement in 2023 Capital funding be pre-committed for the Lansdowne Street Rehabilitation – Park St. to Otonabee River project. (Page 94) j) That any unused Parking Budget, at the end of 2022, be transferred to the Parking Reserve, subject to the overall year-end position and that, if the actual 2022 Parking costs exceed the 2022 Budget, funds may be drawn from the Parking Reserve. (Page 111) k) That any unused Traffic Signal Maintenance Budget at the end of 2022, be transferred to the Traffic Signal Reserve, subject to the overall year-end position and that if the actual 2022 Traffic Signal Maintenance costs exceed the 2022 Budget, funds may be drawn from the Traffic Signal Reserve. (Page 112) l) That any surplus funds at the end of 2022 for Market Hall be transferred to the Market Hall Capital Reserve for unanticipated maintenance expenses or small capital improvements. (Page 140) m) That any unused Community Development Program net budget at the end of 2022 be transferred to the Social Services Community Social Plan Joint Reserve for future program development, subject to the overall year-end position and that, if actual 2020 Community Development Program costs exceed the 2020 Budget, funds may be drawn from the Reserve. (Page 140) n) That any surplus funds at the end of 2022 for Arenas be transferred to the Arena Equipment Reserve for future equipment purchases. (Page 151) o) That any surplus funds at the end of 2022 for the Marina be transferred to the Marina Reserve to be used for future capital improvements. (Page 154) p) That any surplus funds at the end of 2022 for Beavermead Campground be transferred to a Beavermead Campground Reserve for future capital improvements. (Page 155) q) That any surplus funds at the end of 2022 for the Peterborough Sport and Wellness Centre be transferred to the PSWC Capital Conservation Reserve for future capital improvements. (Page 155) r) That any unused Homelessness net budget at the end of 2022 be transferred to the General Assistance Reserve, to be used for future investment in homelessness prevention programs, subject to the overall year-end position and that, if actual 2022 Homelessness costs exceed the 2022 Budget, funds may be drawn from the Reserve. (Page 177) s) That any remaining unused Social Services net budget at the end of 2022 be transferred to the General Assistance Reserve, subject to the overall year-end position and that, if actual 2022 Social Services costs exceed the 2022 Budget, funds may be drawn from the Reserve. (Page 177) t) That any surplus in the 2022 Housing Operating Budget at the end of 2022 be transferred to the Housing Reserve, subject to the overall year end position and that, if actual 2022 Housing costs exceed the 2022 Budget, funds may be drawn from the Housing Reserve. (Page 177) u) That any surplus in the 2022 Housing Choice Rent Supplement Program at the end of 2022 be transferred to the Housing Choice Rent Supplement Reserve, subject to the overall year-end position and that, if actual 2022 Rent Supplement costs exceed the 2022 Budget, funds may be drawn from the Rent Supplement Reserve. (Page 177) v) That any adjustment to the City’s 2022 requirement for the Municipal Property Assessment Corporation (MPAC), be netted against the City’s 2022 General Contingency provision. (Page 185) w) That any unused portion of the 2022 tax write off account balance that may exist at year-end be transferred to the Allowance for Doubtful Accounts Reserve, subject to overall year-end position and that, if actual 2022 tax write-off costs exceed the 2022 Budget, funds may be drawn from the Allowance for Doubtful Accounts Reserve. (Page 189) x) That any unused Employee Benefits Budget at the end of 2022 be transferred to the Employee Benefits Reserve, subject to the overall year-end position, and that, if actual 2022 employee benefits exceed the 2022 Budget, funds may be drawn from the Employee Benefits Reserve. (Page 189) y) That any unused Insurance Budget at the end of 2022 be transferred to the Insurance Reserve, subject to the overall year-end position. (Page 189) z) That any adjustment to the City’s 2022 requirement for the Insurance Budget, be netted against the City’s 2022 General Contingency provision. (Page 189) aa) That any unused 2022 Contingency Budget at the end of 2022 be transferred to the Capital Levy Reserve to be used for Capital works subject to the overall 2022 year-end position. (Page 189) bb) That any unused Police Services Legal Fees Budget at the end of 2022 be transferred to the Legal Fees Policing Reserve, subject to the overall year-end position and approval through the Treasurer, and that if the actual 2022 Police legal fees costs exceed the 2022 Budget, funds may be drawn from the Policing Legal Fees Reserve. (Page 192) cc) That any unused Police Services Budget at the end of 2022 be transferred to the Police Special Projects Reserve, subject to the overall year-end position and approval by City Council and that, if the actual 2022 Police Services costs exceed the 2022 Budget, funds may be drawn from the Police Special Projects Reserve. (Page 192) dd) That any adjustments to the City’s portion of the 2022 Peterborough County/City Paramedics Services Budget be netted against the 2022 General Contingency provision. (Page 199) ee) That any unused Peterborough County/City Paramedics Services (PCCP) Budget at the end of 2022 be transferred to the PCCP Reserve, subject to the overall year-end position and that, if the actual 2022 PCCP costs exceed the 2022 Budget, funds may be drawn from the PCCP Reserve. (Page 199) ff) That any adjustments to the City’s portion of ORCA’s 2022 Budget be netted against the City’s 2022 General Contingency provision. (Page 200) gg) That any adjustments to the City’s portion of Peterborough Public Health’s 2022 Budget be netted against the City’s 2022 General Contingency provision. (Page 201) hh) That any adjustments to the City’s cost for PHS services for 2022, based on the final approved animal control services agreement, be netted against the City’s 2022 General Contingency provision. (Page 203) ii) That the 2022 budget request, representing the levy required by the Downtown Business Improvement Area of the Corporation of the City of Peterborough during the year 2022 totalling $334,492, be approved. (Page 208) jj) That the 2022 budget request, representing all sums required by the Village Business Improvement Area of the Corporation of the City of Peterborough during the year 2022 totalling $18,000, be approved. (Page 209) kk) That any excess Casino Gaming revenues at the end of 2022, that exceed the capital funding requirements to be funded from the Casino Gaming Reserve: i) remain in the reserve, to a maximum of $1.0 million, to be used to finance in- year Capital requirements or as otherwise directed by Council and that ii) amounts beyond the $1 million will be used for Capital works in the 2022 Capital Budget. (Page 212) ll) That any net surplus funds, after the disposition of the recommendations in this report, from 2022 operations in excess of $100,000 be transferred to the Capital Levy Reserve to be used for Capital works. (Page 212) mm) That a by-law be passed to establish the 2022 tax ratios for each property class as set out in the 2022 Operating Budget. (Page 224) nn) That the 2022 tax rate for farmland awaiting development subclasses be 75% of the residential rate. (Page 224)

City Council Meeting

That Council approve the recommendation outlined in Report CLSFS21-038 dated November 22, 2021, of the Commissioner of Corporate and Legislative Services, as follows: That the recommendations containe

Police & Emergency Services

Budget & Finance

Intergovernmental Relations

Roads & Infrastructure

Economic Development

Parks & Recreation

Parking

Housing & Homelessness

Add 9 fire service FTEs to 2022 budget

That Council approve the recommendations outlined in Report CAOFS21-006, dated November 22, 2021 of the Fire Chief as follows: a) That Council add eight (8) firefighter FTEs and one Training Officer FTE to the 2022 budget to be hired starting March 1, 2022. b) That Council receive the City of Peterborough Fire Services Staffing Review and Peer Comparison by Dillon Consulting, attached as Appendix A, and request that the Fire Chief bring staffing recommendations forward in future budget cycles to increase the complement of Firefighters in a phased in approach.

That Council approve the recommendations outlined in Report CAOFS21-006, dated November 22, 2021 of the Fire Chief as follows: a) That Council add eight (8) firefighter FTEs and one Training Officer F

Approve budget for Fairhaven Long Term Care Facility

That the budget for Fairhaven Long Term Care Facility be approved.

Receive Q3 2021 financial update and authorize flood relief donations

That Council approve the recommendations outlined in Report CLSFS21-053 dated December 6, 2021, of the Commissioner of Corporate and Legislative Services, as follows: a) That the September 30, 2021 Quarterly Financial Update Report (Unaudited) attached as Appendix A to Report CLSFS21-053, dated December 6, 2021, be received; b) That the period the City accepts donations, issues income tax receipts to donors, and deposits all monies received in an interest-bearing account held by the City in support of the Peterborough Rugby Union Football Club’s fund-raising efforts to renovate their Clubhouse be extended by five years, up to November 30, 2026; c) That the Mayor and Clerk be authorized to amend the Sports Equipment Shop lease agreement dated December 1, 2021, with Mr. Jeff Drimmie O/A Sharps Performance to reflect waiver of the remaining 50% of the lease payments that would otherwise be due from April 1, 2020 through November 30, 2021, being the period of time that operations of the store were restricted by the City due to the closure of the Healthy Planet Arena in a form satisfactory to the Commissioner of Corporate and Legislative Services and the City Solicitor; and d) That the Council direction with approval of Recommendation c) of Report IPSTR21-013 dated July 12, 2021, be amended to “That an On-Demand pilot program, proposed for fall 2021 implementation, be approved at a cost of $650,000, $150,000 of which will be recovered from the MTO Safe Restart Program, for a net requirement of $450,000 to be funded from the uncommitted balance of the Transit Garage Replacement Project and $50,000 be funded from the Transit Reserve Fund.”

General Committee

That Council approve the recommendations outlined in Report CLSFS21-053 dated December 6, 2021, of the Commissioner of Corporate and Legislative Services, as follows: a) That the September 30, 2021 Qu

Labour Relations

Transit & Active Transportation

Expand Community Safety and Well-Being Plan funding by $50,000

That Council approve the recommendations outlined in Report CSD21-016, dated December 6, 2021 of the Commissioner of Community Services as follows: a) That Council increase the budget by $50,000 from the original $50,000 budget to finance the expansion of activities related to developing the Community Safety and Well Being Plan with the increase to be funded from the Social Services Reserve; and b) That Council endorse a change in the target deadline for completing the Community Safety and Well-being Plan from Spring 2022 to December 31, 2022.

That Council approve the recommendations outlined in Report CSD21-016, dated December 6, 2021 of the Commissioner of Community Services as follows: a) That Council increase the budget by $50,000 from 

Approve social procurement implementation for City of Peterborough

That Council approve the recommendations outlined in Report CLSFS21-035, dated December 6, 2021 of the Commissioner of Corporate and Legislative Services as follows: a) That Council receive the presentation and report prepared by Buy Social Canada CCC Ltd. and attached to Report CLSFS21-035 as Appendix A; b) That Council support the next steps in the implementation of social procurement for the City of Peterborough, including the design, training, education, engagement and development of a Social Procurement Policy for consideration at a future meeting of Council; c) That the $100,000 Social Procurement Capital Budget be increased by an amount of $208,100 for a total of $308,100 and that the increase be funded by a transfer from the Capital Levy Reserve; d) That Council approve a three-year social procurement implementation strategy including: i. Entering into a 3-year agreement with Buy Social Canada CCC Ltd. 503-535 Thurlow St. Vancouver, BC V6E 3L2 at a cost of $94,200 plus HST of $12,246 for a total cost of $106,446; and ii. Hiring a part-time staff backfill on a two-year contract at a cost of $112,250 to assist in the day-to-day operations of the Purchasing Section. e) That the Mayor and City Clerk be authorized to execute an Agreement with Buy Social Canada CCC Ltd. for a three-year term from January 1, 2022 to December 31, 2024 for the development of a social procurement implementation strategy for the City of Peterborough on terms acceptable to the Commissioner of Corporate and Legislative Services and in a form acceptable to the City Solicitor.

That Council approve the recommendations outlined in Report CLSFS21-035, dated December 6, 2021 of the Commissioner of Corporate and Legislative Services as follows: a) That Council receive the presen

Councillor Lesley Parnell

Voting Record