Approve event application and insurance policy changes

Councillor Votes

Full Resolution Text

Amended Recommendation: That Council approve the recommendations outlined in Report FCSERM24-001, dated January 29, 2024 of the Commissioner, Finance and Corporate Support Services as follows: a) That staff, in consultation with the CAO, be provided authority to deny event applications that include high-risk activities received with less than 30 days’ notice, with the exception of timely celebratory events intended to recognize the significant accomplishment of a person/group/team such as a provincial, national or international championship. b) That staff, in consultation with the CAO, be directed to deny an event application from an event organizer who has a demonstrated history of incomplete compliance with the City’s event rules, guidelines, or regulations or who has debt to the City, other than otherwise due and payable municipal taxes. c) That Council grant staff the authority to determine which events on City-owned land are high risk events and to impose as a condition of receiving a permit for a high-risk event that the City’s minimum insurance requirements be met at least 30-days before the permit’s issuance; d) That $2 million Commercial General Liability be the minimum accepted insurance limit for central area businesses seeking a patio extension licence, and that staff prepare a report on a tiered approach for the patio program for 2025; e) That a letter be sent to AMO and all member municipalities requesting an investigation into insurance matters and that AMO be encouraged to investigate the creation of an insurance company for municipal purposes; and, f) That staff report back by Q3, 2024, with a plan for the 2024/25 winter season and beyond on how the City will accommodate covering the liability insurance premiums for community volunteers as they relate to city activities.