Add 9 fire service FTEs to 2022 budget

That Council approve the recommendations outlined in Report CAOFS21-006, dated November 22, 2021 of the Fire Chief as follows: a) That Council add eight (8) firefighter FTEs and one Training Officer FTE to the 2022 budget to be hired starting March 1, 2022. b) That Council receive the City of Peterborough Fire Services Staffing Review and Peer Comparison by Dillon Consulting, attached as Appendix A, and request that the Fire Chief bring staffing recommendations forward in future budget cycles to increase the complement of Firefighters in a phased in approach.

City Council Meeting

That Council approve the recommendations outlined in Report CAOFS21-006, dated November 22, 2021 of the Fire Chief as follows: a) That Council add eight (8) firefighter FTEs and one Training Officer F

Police & Emergency Services

Budget & Finance

Move 2022 budget recommendations for Finance Committee review

That Council approve the recommendation outlined in Report CLSFS21-038 dated November 22, 2021, of the Commissioner of Corporate and Legislative Services, as follows: That the recommendations contained in Appendix A of report CLSFS21-038 of the Commissioner of Corporate and Legislative Services be moved for the purpose of discussion during detailed budget reviews by the Finance Committee starting November 22, 2021. That the following recommendations be moved for the purpose of discussion: a) That the 2022 Draft Budget, and all estimated revenues and expenditures, fees, contributions to reserve and reserve funds, and proposed staffing levels referenced in the documents be adopted. b) That the user fees and charges as set out in Book 2 be adopted as part of 2022 Budget process. c) That any unused CAO Budget at the end of 2022 be transferred to the Organizational Development Reserve, subject to the overall year-end position. (Page 32) d) That any unused Peterborough Technology Services Budget, at the end of 2022, be transferred to the Information Technology (IT) Reserve, subject to the overall year-end position and that, if actual 2022 costs exceed the 2022 Budget, funds may be drawn from the IT Reserve. (Page 53) e) That any unused Building Inspection Budget at the end of 2022 be transferred to the Building Division Reserve and that, if actual building inspection costs exceed the 2022 Budget, funds may be drawn from the Building Division Reserve. (Page 75) f) That any excess Airport development review fees at the end of 2022 be transferred to the Airport Development Review Reserve for future Airport Development related expenditures and that, if the 2022 Airport development review costs exceed the review fees, funds may be drawn from the Airport Development Review Reserve. (Page 76) g) That any 2022 Engineering Overhead surplus be transferred to the Engineering Design and Inspection Reserve, subject to the overall year-end position and that if actual 2022 Engineering costs exceed the Budget, funds may be drawn from the Engineering Design and Inspection Reserve. (Page 91) h) That any unused portion of the 2022 Winter Control Budget that may exist at year-end be transferred to the Winter Control Reserve, subject to the overall year- end position, and that if actual 2022Winter Control costs exceed the 2022 Budget, funds may be drawn from the Winter Control Reserve. (Page 91) i) That pending approval of Capital Budget Reference 5-9.02 in the amount of $1,200,000, the $2,800,000 requirement in 2023 Capital funding be pre-committed for the Lansdowne Street Rehabilitation – Park St. to Otonabee River project. (Page 94) j) That any unused Parking Budget, at the end of 2022, be transferred to the Parking Reserve, subject to the overall year-end position and that, if the actual 2022 Parking costs exceed the 2022 Budget, funds may be drawn from the Parking Reserve. (Page 111) k) That any unused Traffic Signal Maintenance Budget at the end of 2022, be transferred to the Traffic Signal Reserve, subject to the overall year-end position and that if the actual 2022 Traffic Signal Maintenance costs exceed the 2022 Budget, funds may be drawn from the Traffic Signal Reserve. (Page 112) l) That any surplus funds at the end of 2022 for Market Hall be transferred to the Market Hall Capital Reserve for unanticipated maintenance expenses or small capital improvements. (Page 140) m) That any unused Community Development Program net budget at the end of 2022 be transferred to the Social Services Community Social Plan Joint Reserve for future program development, subject to the overall year-end position and that, if actual 2020 Community Development Program costs exceed the 2020 Budget, funds may be drawn from the Reserve. (Page 140) n) That any surplus funds at the end of 2022 for Arenas be transferred to the Arena Equipment Reserve for future equipment purchases. (Page 151) o) That any surplus funds at the end of 2022 for the Marina be transferred to the Marina Reserve to be used for future capital improvements. (Page 154) p) That any surplus funds at the end of 2022 for Beavermead Campground be transferred to a Beavermead Campground Reserve for future capital improvements. (Page 155) q) That any surplus funds at the end of 2022 for the Peterborough Sport and Wellness Centre be transferred to the PSWC Capital Conservation Reserve for future capital improvements. (Page 155) r) That any unused Homelessness net budget at the end of 2022 be transferred to the General Assistance Reserve, to be used for future investment in homelessness prevention programs, subject to the overall year-end position and that, if actual 2022 Homelessness costs exceed the 2022 Budget, funds may be drawn from the Reserve. (Page 177) s) That any remaining unused Social Services net budget at the end of 2022 be transferred to the General Assistance Reserve, subject to the overall year-end position and that, if actual 2022 Social Services costs exceed the 2022 Budget, funds may be drawn from the Reserve. (Page 177) t) That any surplus in the 2022 Housing Operating Budget at the end of 2022 be transferred to the Housing Reserve, subject to the overall year end position and that, if actual 2022 Housing costs exceed the 2022 Budget, funds may be drawn from the Housing Reserve. (Page 177) u) That any surplus in the 2022 Housing Choice Rent Supplement Program at the end of 2022 be transferred to the Housing Choice Rent Supplement Reserve, subject to the overall year-end position and that, if actual 2022 Rent Supplement costs exceed the 2022 Budget, funds may be drawn from the Rent Supplement Reserve. (Page 177) v) That any adjustment to the City’s 2022 requirement for the Municipal Property Assessment Corporation (MPAC), be netted against the City’s 2022 General Contingency provision. (Page 185) w) That any unused portion of the 2022 tax write off account balance that may exist at year-end be transferred to the Allowance for Doubtful Accounts Reserve, subject to overall year-end position and that, if actual 2022 tax write-off costs exceed the 2022 Budget, funds may be drawn from the Allowance for Doubtful Accounts Reserve. (Page 189) x) That any unused Employee Benefits Budget at the end of 2022 be transferred to the Employee Benefits Reserve, subject to the overall year-end position, and that, if actual 2022 employee benefits exceed the 2022 Budget, funds may be drawn from the Employee Benefits Reserve. (Page 189) y) That any unused Insurance Budget at the end of 2022 be transferred to the Insurance Reserve, subject to the overall year-end position. (Page 189) z) That any adjustment to the City’s 2022 requirement for the Insurance Budget, be netted against the City’s 2022 General Contingency provision. (Page 189) aa) That any unused 2022 Contingency Budget at the end of 2022 be transferred to the Capital Levy Reserve to be used for Capital works subject to the overall 2022 year-end position. (Page 189) bb) That any unused Police Services Legal Fees Budget at the end of 2022 be transferred to the Legal Fees Policing Reserve, subject to the overall year-end position and approval through the Treasurer, and that if the actual 2022 Police legal fees costs exceed the 2022 Budget, funds may be drawn from the Policing Legal Fees Reserve. (Page 192) cc) That any unused Police Services Budget at the end of 2022 be transferred to the Police Special Projects Reserve, subject to the overall year-end position and approval by City Council and that, if the actual 2022 Police Services costs exceed the 2022 Budget, funds may be drawn from the Police Special Projects Reserve. (Page 192) dd) That any adjustments to the City’s portion of the 2022 Peterborough County/City Paramedics Services Budget be netted against the 2022 General Contingency provision. (Page 199) ee) That any unused Peterborough County/City Paramedics Services (PCCP) Budget at the end of 2022 be transferred to the PCCP Reserve, subject to the overall year-end position and that, if the actual 2022 PCCP costs exceed the 2022 Budget, funds may be drawn from the PCCP Reserve. (Page 199) ff) That any adjustments to the City’s portion of ORCA’s 2022 Budget be netted against the City’s 2022 General Contingency provision. (Page 200) gg) That any adjustments to the City’s portion of Peterborough Public Health’s 2022 Budget be netted against the City’s 2022 General Contingency provision. (Page 201) hh) That any adjustments to the City’s cost for PHS services for 2022, based on the final approved animal control services agreement, be netted against the City’s 2022 General Contingency provision. (Page 203) ii) That the 2022 budget request, representing the levy required by the Downtown Business Improvement Area of the Corporation of the City of Peterborough during the year 2022 totalling $334,492, be approved. (Page 208) jj) That the 2022 budget request, representing all sums required by the Village Business Improvement Area of the Corporation of the City of Peterborough during the year 2022 totalling $18,000, be approved. (Page 209) kk) That any excess Casino Gaming revenues at the end of 2022, that exceed the capital funding requirements to be funded from the Casino Gaming Reserve: i) remain in the reserve, to a maximum of $1.0 million, to be used to finance in- year Capital requirements or as otherwise directed by Council and that ii) amounts beyond the $1 million will be used for Capital works in the 2022 Capital Budget. (Page 212) ll) That any net surplus funds, after the disposition of the recommendations in this report, from 2022 operations in excess of $100,000 be transferred to the Capital Levy Reserve to be used for Capital works. (Page 212) mm) That a by-law be passed to establish the 2022 tax ratios for each property class as set out in the 2022 Operating Budget. (Page 224) nn) That the 2022 tax rate for farmland awaiting development subclasses be 75% of the residential rate. (Page 224)

That Council approve the recommendation outlined in Report CLSFS21-038 dated November 22, 2021, of the Commissioner of Corporate and Legislative Services, as follows: That the recommendations containe

Parking

Parks & Recreation

Roads & Infrastructure

Housing & Homelessness

Intergovernmental Relations

Economic Development

Appoint Members of Council to committees and boards

That Council approve the recommendations outlined in Report COU21-003 dated December 6, 2021, as follows: That the following appointments of Members of Council to Committees, Portfolios and Boards be approved for a term ending November 15, 2022, with the appointments as follow: a) Standing committees Finance Committee (all Members of Council) Dean Pappas, Chair Keith Riel, Vice Chair General Committee (all Members of Council) Andrew Beamer, Chair Keith Riel, Vice Chair Deputy Mayor Andrew Beamer, First Deputy Mayor Kemi Akapo, Second Deputy Mayor b) Portfolios Keith Riel, Chair of Arts, Culture and Heritage Dean Pappas, Chair of Finance Andrew Beamer, Chair of Fire Services Kim Zippel, Vice-Chair of Fire Services Don Vassiliadis, Chair of Public Works Keith Riel, Chair of Social Services Don Vassiliadis, Chair of Transportation Gary Baldwin, Chair of Waste Management Don Vassiliadis, Chair of Diversity Keith Riel, Chair of Seniors Lesley Parnell, Chair of Arenas, Parks, & Recreation Kemi Akapo, Chair of Youth Don Vassiliadis, Chair of Economic Development Lesley Parnell, Chair of Planning Diane Therrien, Vice-Chair of Planning Henry Clarke, Chair of Housing Keith Riel, Co-Chair of Housing Kim Zippel, Chair of Environment and Climate Change Diane Therrien, Chair of the following portfolios: Intergovernmental Relations Civic Engagement and Public Relations Indigenous Relations and Consultation Advisory Committees i) Housing and Homelessness Advisory Committee Henry Clarke Keith Riel ii) Arenas, Parks and Recreation Advisory Committee Lesley Parnell Gary Baldwin iii) Arts, Culture and Heritage Advisory Committee Kemi Akapo Keith Riel iv) Boundary Committee Diane Therrien Gary Baldwin Dean Pappas Don Vassiliadis Kim Zippel v) Cenotaph Advisory Committee Henry Clarke vi) Citizen Appointment Selection Committee Diane Therrien Gary Baldwin Keith Riel Dean Pappas Kim Zippel vii) Community Investment Grants Advisory Committee Kemi Akapo Keith Riel viii) Museum and Archives Advisory Committee Lesley Parnell ix) Procedure By-law Review Committee Diane Therrien Gary Baldwin x) Youth Commission Kemi Akapo xi) Age-friendly Peterborough Advisory Committee Keith Riel xii) Environmental Advisory Committee Kim Zippel xiii) Airport Strategic Initiatives Committee Diane Therrien Stephen Wright Don Vassiliadis d) Corporations and Legislatively Mandated Committees / Boards / Authorities i) Accessibility Advisory Committee Henry Clarke ii) City of Peterborough Holdings Inc. Diane Therrien Keith Riel iii) East City/Ashburnham Business Improvement Area Keith Riel iv) Fairhaven Committee of Management Stephen Wright Keith Riel v) Peterborough Architectural Conservation Advisory Committee Kemi Akapo vi) Peterborough Regional Liaison Committee Diane Therrien Henry Clarke Dean Pappas Keith Riel vii) Otonabee Region Conservation Authority Gary Baldwin Diane Therrien Kim Zippel viii) Peterborough Public Health Gary Baldwin Henry Clarke Don Vassiliadis ix) Peterborough Downtown Business Improvement Area Kemi Akapo x) Peterborough Public Library Board Kemi Akapo Henry Clarke xi) Peterborough Utilities Commission Diane Therrien Gary Baldwin Dean Pappas Don Vassiliadis Stephen Wright xii) Peterborough Police Services Board Diane Therrien Gary Baldwin xiii) Planning Advisory Committee Lesley Parnell e) Liaison Committees i) Art Gallery of Peterborough, Board of Directors Lesley Parnell ii) Canadian Canoe Museum Gary Baldwin iii) Downtown Action Committee Diane Therrien Kemi Akapo Dean Pappas iv) Greater Peterborough Chamber of Commerce Don Vassiliadis v) Liaison Committee with Fleming College Diane Therrien Lesley Parnell Kim Zippel vi) Liaison Committee with Trent University Diane Therrien Andrew Beamer Gary Baldwin Don Vassiliadis vii) Market Hall Performance Centre Henry Clarke viii) Multicultural Canada Day Committee Dean Pappas ix) Peterborough Agricultural Society Dean Pappas x) Peterborough Green Up Kemi Akapo xi) Showplace Performance Centre Dean Pappas

General Committee

That Council approve the recommendations outlined in Report COU21-003 dated December 6, 2021, as follows: That the following appointments of Members of Council to Committees, Portfolios and Boards be 

City Council Votes

Add 9 fire service FTEs to 2022 budget

Move 2022 budget recommendations for Finance Committee review

Appoint Members of Council to committees and boards