General Committee

Approving General Committee minutes from October 23, 30, November 6, and 22, 2023

That the General Committee meeting minutes of October 23, October 30, November 6 and November 22, 2023 be approved.

Directing staff to proceed with a property acquisition as outlined in closed session

That Council approve the recommendation outlined in Report LSRS23-002, dated December 4, 2023, of the Commissioner, Legislative Services as follows: That, respecting a property acquisition, staff be directed to proceed as outlined in Closed Session Report LSRS23-002 dated December 4, 2023, of the Commissioner, Legislative Services.

That Council approve the recommendation outlined in Report LSRS23-002, dated December 4, 2023, of the Commissioner, Legislative Services as follows: That, respecting a property acquisition, staff be d

Approve closed session direction on 2000 Technology Drive

That Council approve the recommendation outlined in Report LSRS23-003, dated December 4, 2023, of the Commissioner, Legislative Services as follows: That, respecting the property known municipally as 2000 Technology Drive, Peterborough, staff be directed to proceed as outlined in Closed Session Report LSRS23-003 dated December 4, 2023, of the Commissioner, Legislative Services.

That Council approve the recommendation outlined in Report LSRS23-003, dated December 4, 2023, of the Commissioner, Legislative Services as follows: That, respecting the property known municipally as 

Authorizing staff to proceed with certain long-term leases at Peterborough Municipal Airport

That Council approve the recommendation outlined in Report MOAIR23-002, dated December 4, 2023, of the Commissioner of Municipal Operations (Acting) as follows: That, respecting certain long-term leases at the Peterborough Municipal Airport, staff be authorized to proceed as outlined in Closed Session Report MOAIR23- 002, dated December 4, 2023, of the Commissioner of Municipal Operations.

That Council approve the recommendation outlined in Report MOAIR23-002, dated December 4, 2023, of the Commissioner of Municipal Operations (Acting) as follows: That, respecting certain long-term leas

Economic Development

Approving COPHI board appointments and additional affordable housing capital project funding on consent

That items Report LSCLK23-007 - Appointments to COPHI Board of Directors, Report CSSS23-023 - Additional Funding for the Incentive for Affordable Housing Capital Project, be approved on Consent.

Housing & Homelessness

Governance & Procedure

Rezone 264 Lansdowne Street East to residential

That Council approve the recommendations outlined in Report IPGPL23-009, dated December 4, 2023 of the Commissioner, Infrastructure, Planning and Growth Management (Acting) as follows: a) That Section 3.9, Exceptions of Zoning By-law 1997-123 be amended by adding Exception Number 362 to prescribe site-specific regulations for the property known as 264 Lansdowne Street East in accordance with the Draft Zoning By-law Amendment attached as Exhibit D of Report IPGPL23-009; and b) That the subject property be rezoned from C.4 – Commercial District to R.60- 362 – Residential District in accordance with the Draft Zoning By-law Amendment attached as Exhibit D of Report IPGPL23-009.

That Council approve the recommendations outlined in Report IPGPL23-009, dated December 4, 2023 of the Commissioner, Infrastructure, Planning and Growth Management (Acting) as follows: a) That Section

Zoning & Planning

Receiving the Government Relations Matters presentation for information

That Council approve the recommendation outlined in Report CAOGR23-001 dated December 4, 2023, of the Chief Administrative Officer as follows: That the Government Relations Matters presentation be received for information.

That Council approve the recommendation outlined in Report CAOGR23-001 dated December 4, 2023, of the Chief Administrative Officer as follows: That the Government Relations Matters presentation be rec

Adopt Mixed-Use Corridors Urban Design Guidelines

That Council approve the amended recommendations outlined in Report IPGPL23-006, dated December 4, 2023, as follows: a) That Report IPGPL23-006 be received as information; b) That the Mixed-Use Corridors Urban Design Guidelines attached as Appendix A to Report IPGPL23-002 (attached as Appendix A to Report IPGPL23-006) be adopted to provide a non-statutory visualization of the City's intent for urban design to promote Official Plan conformity; c) That the Director of Planning, Development and Urban Design be authorized to consolidate the Central Area Urban Design Guidelines and Mixed-Use Corridors Urban Design Guidelines, if it is determined by staff that consolidating the documents will enhance the clarity and usability of the guidelines; and, d) That staff report to Council within two years of the Mixed-Use Corridors Urban Design Guidelines' adoption to evaluate their performance and inform options for enhancement.

That Council approve the amended recommendations outlined in Report IPGPL23-006, dated December 4, 2023, as follows: a) That Report IPGPL23-006 be received as information; b) That the Mixed-Use Corrid

Approving only the January to March 2024 meeting schedule pending consultation

That recommendation a) be amended to approve the 2024 meeting schedule as attached as appendix A to the report for January, February and March to allow time for consultation with members of the public and Council.

That recommendation a) be amended to approve the 2024 meeting schedule as attached as appendix A to the report for January, February and March to allow time for consultation with members of the public

Maintaining the 6:00 p.m. start time for General Committee meetings

b) That the start time for General Committee meetings remain at 6:00 p.m.

Approve 2024 Council meeting schedule

That Council approve the recommendations outlined in Report LSCLK23-006, as amended, dated December 4, 2023, as follows: a) That Council approve the 2024 Council meeting schedule, attached as appendix A to the report; and, b) That Procedure By-law 21-104, be amended to incorporate Finance Committee agenda items into General Committee and that the start time for General Committee meetings be 6:00 p.m.

That Council approve the recommendations outlined in Report LSCLK23-006, as amended, dated December 4, 2023, as follows: a) That Council approve the 2024 Council meeting schedule, attached as appendix

Receiving the September 30, 2023 Quarterly Financial Update (Unaudited) for information

That Council approve the recommendations outlined in Report FCSSFS23-015, dated December 4, 2023 of the Commissioner of Finance and Corporate Support Services as follows: a) That the September 30, 2023 Quarterly Financial Update Report (Unaudited) attached as Appendix A to Report FCSSFS23-015, dated December 4, 2023, be received; b) That the 681 Monaghan Road project budget be increased by $18,931,121 from $2,621,540 to $21,552,661 to reflect the receipt of the National Housing Strategy, Rapid Housing Initiative grant; and c) That a By-law be passed authorizing the Mayor and Clerk to execute the Ontario Nuclear Emergency Management Program transfer payment agreement and any subsequent corresponding agreements or amendments, on terms acceptable to the Commissioner of Finance and Corporate Support Services, and in forms acceptable to the City Solicitor.

That Council approve the recommendations outlined in Report FCSSFS23-015, dated December 4, 2023 of the Commissioner of Finance and Corporate Support Services as follows: a) That the September 30, 202

Roads & Infrastructure

Budget & Finance

Award demolition contract for 2151 Mervin Line

That Council approve the recommendations outlined in Report FCSSFPM23-012, dated December 4, 2023, of the Commissioner of Finance and Corporate Support Services, as follows: a) That the Abatement and Demolition of the House at 2151 Mervin Line Capital Budget be increased by $20,000 from $50,000 to $70,000 and the additional$20,000 be transferred from the Capital Levy Reserve. b) That ITT-51-23, for the Abatement and Demolition of the House at 2151 Mervin Line be awarded to North American Demolition Inc., 43 Ivygreen Road, Keswick, Ontario, L4P 4B7, at a total cost $47,300 plus HST of $6,149 for a total cost of $53,449.

That Council approve the recommendations outlined in Report FCSSFPM23-012, dated December 4, 2023, of the Commissioner of Finance and Corporate Support Services, as follows: a) That the Abatement and 

Rename Hillside Street to Deline Street

That Council approve the recommendations outlined in Report IPGLPL23-007, dated December 4, 2023, of the Commissioner, Infrastructure, Planning and Growth Management (Acting) as follows: a) That notice be given to rename as Deline Street the portion of those lands known as Hillside Street, from Cochrane Crescent to Simons Avenue, as shown in Appendix A to Report IPGPL23-007, in accordance with the City’s Notice to Public Policy. b) That the roads known as Hillside Street (from Cochrane Crescent to Simons Avenue) be established as a public highway upon approval of the by-law to rename a portion of Hillside Street to Deline Street. c) That the Commissioner of Infrastructure, Planning and Growth Management be delegated the authority to enact a by-law to give effect to the following action: i. Rename the portion of those lands known as Hillside Street (from Cochrane Crescent to Simons Avenue) to Deline Street. ii. Establish the road to be known as Deline Street as a public highway.

That Council approve the recommendations outlined in Report IPGLPL23-007, dated December 4, 2023, of the Commissioner, Infrastructure, Planning and Growth Management (Acting) as follows: a) That notic

Reject all-way stop at Kawartha Heights and Denure Drive

That Council approve the recommendation outlined in Report IPGENG23-001, dated December 4, 2023, of the Commissioner, Infrastructure, Planning and Growth Management (Acting) as follows: That an all-way stop not be implemented at the intersection of Kawartha Heights Boulevard and Denure Drive.

That Council approve the recommendation outlined in Report IPGENG23-001, dated December 4, 2023, of the Commissioner, Infrastructure, Planning and Growth Management (Acting) as follows: That an all-wa

Increase wastewater truck contract by $374,686

That Council approve the recommendation outlined in Report MOPW23-005, dated December 4, 2023, of the Commissioner of Municipal Operations (Acting) as follows: That the contract for RFQQ-05-22 with Winslow Gerolamy Motors Limited, 1018 Lansdowne Street West, Peterborough, Ontario, K9J 1Z9 for the Supply and Delivery of One Wastewater Collection (WWC) Work-Body Truck, auxiliary charging infrastructure and staff training/capacity building be increased by $374,686.45 from $248,892.46 to $623,578.91, plus HST of $81,065.26, less an after-tax rebate of $100,000 for a total cost of $604,644.17.

That Council approve the recommendation outlined in Report MOPW23-005, dated December 4, 2023, of the Commissioner of Municipal Operations (Acting) as follows: That the contract for RFQQ-05-22 with Wi

Water & Utilities

Approve Peterborough Housing Corporation 2022 annual report

That Council approve the recommendations outlined in Report CSSS23-024, dated December 4, 2023 of the Commissioner of Community Services as follows: a) That the Shareholder Report SH2023-002 and the Peterborough Housing Corporation 2022 Annual Report, attached as Appendix A, be approved; b) That the Shareholder Report SH2023-001 and the Peterborough Housing Corporation Audited Financial Statements for 2022 attached as Appendix B, be approved; and, c) That Shareholder Report SH2023-003 – Appointment of Auditors attached as appendix C, be approved.

That Council approve the recommendations outlined in Report CSSS23-024, dated December 4, 2023 of the Commissioner of Community Services as follows: a) That the Shareholder Report SH2023-002 and the P

Extend operating agreements with St. John's and OAHSSC

That Council approve the recommendations outlined in Report CSSS23-025, dated December 4, 2023 of the Commissioner of Community Services as follows: a) That staff be authorized to negotiate an extension of existing operating agreements with St. John’s Retirement Homes Inc. (St John’s) and Ontario Aboriginal Housing Support Service Corporation (OAHSSC) to the end of December 2024, to allow for the planning for new Operating Agreements under the Housing Services Act, 2011; and b) That the Mayor and Clerk be authorized to execute an extension of operating agreements with St. John’s Retirement Homes Inc., and Ontario Aboriginal Housing Support Service Corporation once negotiated on terms satisfactory to the Commissioner of Community Services and in forms acceptable to the City Solicitor.

That Council approve the recommendations outlined in Report CSSS23-025, dated December 4, 2023 of the Commissioner of Community Services as follows: a) That staff be authorized to negotiate an extensi

Request province review Municipal Freedom of Information Act

Whereas, Council for the Corporation of the City of Peterborough has received correspondence from numerous municipalities supporting the need to update the Municipal Freedom of Information and Privacy of Protection Act.  R.S.O. 1990, c. M.56 and; Whereas, the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 (MFIPPA) is over 30 years old and; Whereas, municipalities, including the City of Peterborough, practice and continue to promote open and transparent government operations, actively disseminate information and routinely disclose public documents upon request outside of the MFIPPA process and; Whereas, government operations, public expectations, technologies, and legislation surrounding accountability and transparency have changed and; WHEREAS the creation, storage and utilization of records has changed significantly and; Whereas, Regulation 823 under MFIPPA continues to reference antiquated technology and does not adequately provide for cost recovery, and these financial shortfalls are borne by the municipal taxpayer and; Whereas, multiple requests from an individual, can be challenging for a municipality due to finite staff resources, the expense of producing a record due to its size, number or physical location and the operational impacts to respond to requests for records within the framework for extensions under the Act. Be It Resolved, the Province of Ontario be requested to undertake a review of the MFIPPA for the purpose of updating the Act to respond the to challenges currently faced by municipalities and that the City Clerk be directed to send correspondence on behalf of City Council to the Ontario. Ministry of Public and Business Service Delivery.

Whereas, Council for the Corporation of the City of Peterborough has received correspondence from numerous municipalities supporting the need to update the Municipal Freedom of Information and Privacy

Extend meeting hour to complete agenda

That the hour be extended to complete the agenda.

Support WSP water and wastewater management proposal

a) That the proposal from WSP that the City of Peterborough continue its current role for management of wastewater and storm water assets and provision of wastewater and storm services and become directly responsible for the operations and authority for water assets and service delivery, including the Riverview Park and Zoo, be supported in principle;

a) That the proposal from WSP that the City of Peterborough continue its current role for management of wastewater and storm water assets and provision of wastewater and storm services and become dire

Parks & Recreation

Directing staff to report in Q2 2024 on the financial and non-financial benefits of transferring wastewater service responsibility

b) That staff report back to Council in the second quarter of 2024 upon further investigation regarding financial and non-financial benefits and a Change Management Plan, including public consultation, of the transfer of responsibility and authority for the water assets and service delivery;

b) That staff report back to Council in the second quarter of 2024 upon further investigation regarding financial and non-financial benefits and a Change Management Plan, including public consultation

Protect IBEW employees from water utility transfer

c) That the Change Management Plan stipulates that no current International Brotherhood of Electrical Workers (IBEW) employees be displaced as a result of the transition in the transfer of water assets and service delivery to the City: and,

c) That the Change Management Plan stipulates that no current International Brotherhood of Electrical Workers (IBEW) employees be displaced as a result of the transition in the transfer of water asset

Establish working group on water utility transfer

d) That a working group consisting of CAO Jasbir Raina, Michael Papadacos, Commissioner of Infrastructure, Planning and Growth Management (Acting), Patrick Devlin, Vice-President, Water Utility Services, John Stephenson President & CEO, Peterborough Utilities Group, Councillor Haacke, Richard Freymond, Commissioner, Finance and Corporate Support Services and Kyle Davis PUG to establish the common facts and parameters of the report and report back to Council with the common facts and parameters in subsequent updates.

d) That a working group consisting of CAO Jasbir Raina, Michael Papadacos, Commissioner of Infrastructure, Planning and Growth Management (Acting), Patrick Devlin, Vice-President, Water Utility Servic

Adjourning this meeting at 10:15 pm

That this meeting be adjourned at 10:15 p.m.

General Committee

Votes