Pre-commit 2023 budget for EC3 Artsweek

b)That the 2023 budget include a pre commitment in the amount of $92,000 and$100,000 for 2024 and a continued municipal contribution of $25,000 for EC3 to operate Artsweek; and,

General Committee

Budget & Finance

Approve 2021 year-end financial report and surplus transfers

That Council approve the recommendations outlined in Report CLSFS22-016 dated June 13, 2022, of the Commissioner of Corporate and Legislative Services, as follows: a) That the December 31, 2021 Financial Report (unaudited) attached as Appendix A to Report 1, dated June 13, 2022, be received; b) That Capital Levy approved in previous years’ capital budgets for various projects, that is no longer required in the amount of $163,107 and shown on Chart 2 in the Report CLSFS22-016, be transferred to the Capital Levy Reserve; c) That the 2021 annual loan payment from the Peterborough Recreational Baseball Association in the amount of $2,500 be deferred, and that the term of the loan repayment be extended by one additional year, to November 1, 2031; d) That the following year end surpluses be transferred to reserves: i. $275,793 of the Utilities surplus be transferred to the Climate Change Reserve; ii. $119,034 of the Street Light Energy surplus be transferred to the LED Reserve; iii. $79,234 of the Museum surplus be transferred to the Museum Renovation Reserve; iv. $1,201,152 of the Transit surplus be transferred to the Transit Reserve; v. $85,589 of the Wolfe St Building operating surplus be transferred to the Facilities Maintenance Reserve; vi. $27,249 representing 100% of the Police Services surplus be transferred to the City of Peterborough to offset the WSIB payments; e) That the $1,990,000 combined surpluses in the 2019, 2020 and 2021 Property Acquisitions and Improvement Projects (Capital Budget Ref# 5-1.01 in each of Capital Budget 2019, 2020 and 2021) be transferred to the General Property Reserve f) That, as a matter of housekeeping, the sources of capital funding be replaced in the Capital Budget as follows: i. That $1,900.000 of Debt–Development Charges–Carnegie East from the Bethune St Diversion City Funded Project (2020 Capital Budget Project 5-5.03) be replaced with tax-supported debentures and By-law 21-006 be repealed and replaced; and ii. That $137,025 of Debt-Development Charges-Recreation from the Parkland Development Assistance Program (2021 Capital Budget Project 5-1.02) be replaced with Development Charges-Parks and By-law 21-030 be repealed.

City Council Meeting

That Council approve the recommendations outlined in Report CLSFS22-016 dated June 13, 2022, of the Commissioner of Corporate and Legislative Services, as follows: a) That the December 31, 2021 Financ

Parks & Recreation

Transit & Active Transportation

Arts & Culture

Police & Emergency Services

Environment & Climate

Increase Bethune Street flood reduction project budget

That Council approve the recommendations outlined in Report IPSENG22-023 dated June 6, 2022, of the Interim Commissioner of Infrastructure and Planning Services, as follows: a) That the Capital Budget for the Central Area (Bethune Street) Flood Reduction Project be increased by $674,192 from $52,865,900 to $53,540,092 and that the $674,192 be funded from Development Charge Reserves and Development Charge supported debentures. b) That a Debenture By-law be passed authorizing the issuance of Area Specific Development Charge supported debentures for the Central Area (Bethune Street) Flood Reduction Project; and c) That the agreement with AECOM, 300 Water Street, Whitby, Ontario, L1N 9J2, for the Detailed Design and Contract Administration for the Central Area (Bethune Street) Flood Reduction Project be increased by $884,520.00 from $4,444,131.41 to $5,328,651.41, plus HST of $692,724.68 for a total cost of $6,021,376.09.

That Council approve the recommendations outlined in Report IPSENG22-023 dated June 6, 2022, of the Interim Commissioner of Infrastructure and Planning Services, as follows: a) That the Capital Budget

Development Charges

Receive 2023 budget guideline presentation

That Council approve the recommendation outlined in Report CLSFS22-017B dated June 22, 2022, of the Commissioner of Corporate and Legislative Services as follows: That the presentation and public delegations on the 2023 Budget Guideline, be received for information.

Finance Committee Meeting

That Council approve the recommendation outlined in Report CLSFS22-017B dated June 22, 2022, of the Commissioner of Corporate and Legislative Services as follows: That the presentation and public dele

Authorize Bird Friendly City certification application

That Council approve the recommendations outlined in Report IPSIM22-018, dated June 20, 2022, of the Interim Commissioner of Infrastructure and Planning Services as follows: a)That the Report be received for information; and b)That the Council approve the following resolution: Whereas the goal of Bird Friendly City certification is to provide local partners with a clear standard to measure the impact and progress needed to make the City of Peterborough safe for birds; and Whereas the certification standard is a tool that allows for an independent assessment of key issues by establishing benchmarks and allowing for measurement of progress over time and comparison with other cities; and Whereas birds throughout Canada and North America have experienced dramatic declines due to habitat loss, window strikes, climate change, and the spread of diseases and invasive species, with serious implications for the future health of our ecosystems; and Whereas through certification, the City of Peterborough and its residents have the opportunity to reduce human-related threats to birds; and Whereas supporting bird-friendly initiatives fosters environmental awareness and sustainability and increases interactions and engagement for habitat protection, restoration, and climate resiliency; and Whereas by becoming a Bird Friendly City, the City of Peterborough can highlight initiatives already in place and further engage local communities in education and awareness of successful coexistence strategies with birds; and Whereas community bird friendly initiatives are to be undertaken and led by the Bird Friendly Peterborough team; and Whereas the Bird Friendly Peterborough team will propose any corporate bird friendly initiatives within municipal jurisdiction through a City staff liaison for consideration through the annual Budget process; Now, therefore, be it resolved: That the Bird Friendly Peterborough team be authorized to submit the certification application to Nature Canada to designate the City of Peterborough as a Bird Friendly City; and That the City of Peterborough accepts the designation and commits to the entry- level standards of the Bird Friendly City program.

That Council approve the recommendations outlined in Report IPSIM22-018, dated June 20, 2022, of the Interim Commissioner of Infrastructure and Planning Services as follows: a)That the Report be recei

Pass multiple capital debenture by-laws

That the following by-laws be passed: 22-030 - Being a By-law to authorize the borrowing upon amortizing debentures in the aggregate principal amount of $9,660,500.00 towards the cost of certain capital works described in schedule “A” to this by-law (15-year term) 22-031- Being a By-law to authorize the borrowing upon amortizing debentures in the aggregate principal amount of $3,884,000.00 towards the cost of certain capital works described in schedule “A” to this by-law (20-year term) 22-032 - Being a By-law to authorize the borrowing upon amortizing debentures in the aggregate principal amount of $11,069,600.00 towards the cost of certain capital works described in schedule “A” to this by-law (10-year term) 22-033 - Being a by-law to amend 2022 User Fee By-law 21-113

Special City Council Meeting

That the following by-laws be passed: 22-030 - Being a By-law to authorize the borrowing upon amortizing debentures in the aggregate principal amount of $9,660,500.00 towards the cost of certain capit

Roads & Infrastructure

Schedule public meeting for 2023 budget guideline

That Council approve the recommendations outlined in Report CLSFS22-017 dated June 6, 2022, of the Commissioner of Corporate and Legislative Services as follows: a) That Report CLSFS22-017, advising Council that a public meeting will be held on June 22, 2022 at 6:00 pm, to present a Preliminary 2023 Budget Guideline Report, as set out in Appendix A to Report CLSFS22-017, and to hear public delegations, be received. b) That a final version of the 2023 Budget Guideline Report be presented to the July 11, 2022 Finance Committee meeting.

That Council approve the recommendations outlined in Report CLSFS22-017 dated June 6, 2022, of the Commissioner of Corporate and Legislative Services as follows: a) That Report CLSFS22-017, advising C

Suspend green waste fees due to May 21 windstorm

In response to the severe wind storm on May 21, 2022, that Schedule A of the User Fee Bylaw (21-113) be temporarily amended to suspend charges for receiving green waste only (tree branches and limbs) resulting directly from storm damage from the May 21, 2022 storm at the Peterborough County/City Waste Management Facility at 1260 Bensfort Road, Peterborough, ON, until June 30, 2022.

In response to the severe wind storm on May 21, 2022, that Schedule A of the User Fee Bylaw (21-113) be temporarily amended to suspend charges for receiving green waste only (tree branches and limbs) 

Intergovernmental Relations

Approve funding for Traill College Amphitheatre project

That Council approve the recommendations outlined in Report CSACH22-009, dated May 9, 2022, of the Commissioner of Community Services as follows: a) The report be received for information; b) That the City provide a pre commitment in the 2023 budget in the amount of $50,000 towards the Traill College Amphitheatre Project; c) That the Mayor and Clerk be authorized to execute the funding agreement on terms satisfactory to the Commissioner of Community Services and in forms acceptable to the City Solicitor; d) That staff investigate an Arts Culture and Heritage Capital Projects reserve in connection with the new Municipal Cultural Plan development; and, e) That the city provide an additional capital grant, equivalent to the municipal fees for the project, up to an amount of $50,000, to be funded from the Capital Levy Reserve.

That Council approve the recommendations outlined in Report CSACH22-009, dated May 9, 2022, of the Commissioner of Community Services as follows: a) The report be received for information; b) That the

Heritage Preservation

Approve $50,000 capital grant from Capital Levy Reserve

e) That the city provide an additional capital grant, equivalent to the municipal fees for the project, up to an amount of $50,000, to be funded from the Capital Levy Reserve.

Commit $50,000 to Traill College Amphitheatre in 2023 budget

b) That the City provide a pre commitment in the 2023 budget in the amount of $50,000 towards the Traill College Amphitheatre Project;

Approve 2022 downtown patio permit program

That Council approve the recommendations outlined in Report IPSCOM22-001 dated April 11, 2022, of the Interim Commissioner of Infrastructure and Planning Services, as follows: a) That Council approve the issuing of temporary patio permits, using existing parking spaces, as part of the temporary modifications to the downtown built environment for 2022; b) That Form 6 of By-law 21-113, being a By-law to establish User Fees as approved as part of the 2022 Budget process, be amended to add a new item “Outdoor Café – 2022 Downtown Built Environment Program” with a $0 fee for the use of on-street parking spaces, approved as part of the temporary patio permit program, in support of downtown businesses recovering from COVID- 19 restrictions; c) That staff be authorized to implement the proposed changes to Hunter Street, between George Street and Aylmer Street, as illustrated in Appendix A; d) That a by-law be passed delegating to the Chief Administrative Officer and the Commissioner of Infrastructure and Planning Services certain authority respecting highways and parking within the downtown for the period May 1, 2022 to December 31, 2022 in the form of by-law comprising Appendix B to this report; and, e) That staff provide an update report to Council on any delegated authority decisions of staff related to the Downtown Built Environment Plan at General Committee in September 2022.

That Council approve the recommendations outlined in Report IPSCOM22-001 dated April 11, 2022, of the Interim Commissioner of Infrastructure and Planning Services, as follows: a) That Council approve 

Parking

Economic Development

Governance & Procedure

Approve 2022 downtown patio and street program

That Council approve the recommendations outlined in Report IPSCOM22-001 dated April 11, 2022, of the Interim Commissioner of Infrastructure and Planning Services, as follows: a) That Council approve the issuing of temporary patio permits, using existing parking spaces, as part of the temporary modifications to the downtown built environment for 2022; b) That Form 6 of By-law 21-113, being a By-law to establish User Fees as approved as part of the 2022 Budget process, be amended to add a new item “Outdoor Café – 2022 Downtown Built Environment Program” with a $0 fee for the use of on-street parking spaces, approved as part of the temporary patio permit program, in support of downtown businesses recovering from COVID-19 restrictions; c) That staff be authorized to implement the proposed changes to Hunter Street, between George Street and Aylmer Street, as illustrated in Appendix A; d) That a by-law be passed delegating to the Chief Administrative Officer and the Commissioner of Infrastructure and Planning Services certain authority respecting highways and parking within the downtown for the period May 1, 2022 to December 31, 2022 in the form of by-law comprising Appendix B to this report; and, e) That staff provide an update report to Council on any delegated authority decisions of staff related to the Downtown Built Environment Plan at General Committee in September 2022.

Award EV charging ports contract to Elexicon Group

That Council approve the recommendations outlined in Report IPSIM22-009 dated April 4, 2022, of the Interim Commissioner of Infrastructure and Planning Services, as follows: a) That a Non-Standard Procurement for the supply of 16 Electric Vehicle charging ports for City fleet-use be awarded to Elexicon Group Inc., 100 Taunton Road East, Whitby, Ontario, L1N 5R8 at a cost of $155,700 plus $20,241 HST for a total cost of $175,941; and, b) That subject to a successful grant application, Council approve up to $84,000, plus HST of $10,920, of the previously committed funding from the Municipal Electric Vehicle Charging Station capital project budget be used for 8 public-use Electric Vehicle charging ports.

That Council approve the recommendations outlined in Report IPSIM22-009 dated April 4, 2022, of the Interim Commissioner of Infrastructure and Planning Services, as follows: a) That a Non-Standard Pro

Fund Class EA study for Clonsilla-Sherbrooke corridor

f) That a project budget of $600,000 be created for the completion of a Municipal Class EA Study for operational and safety improvements in Special Study Area A (Clonsilla Avenue / Sherbrooke Street / Goodfellow Road area), using pre- approved funding transferred from the uncommitted balance of the Future High Use Arterial Road project.

f) That a project budget of $600,000 be created for the completion of a Municipal Class EA Study for operational and safety improvements in Special Study Area A (Clonsilla Avenue / Sherbrooke Street /

Request Traill Amphitheatre report for spring 2022

That staff be directed to return to Council in the spring of 2022 with a report on the Traill College Amphitheatre Project including funding options, budget implications, indication of confirmed provincial, federal and private funds received, confirmed community partners, and other benefits for the City to consider contributing to the project.

That staff be directed to return to Council in the spring of 2022 with a report on the Traill College Amphitheatre Project including funding options, budget implications, indication of confirmed provi

Reallocate PTIF transit funding and amend agreement

That Council approve the recommendations outlined in Report CLSFS22-015 dated March 14, 2022, of the Commissioner of Corporate and Legislative Services, as follows: a) That the Mayor and Clerk are authorized to execute the agreement and any subsequent corresponding agreements or amendments between The Corporation of the City of Peterborough and Her Majesty the Queen in Right of Canada, as represented by the Minister responsible for the Federal Economic Development At the meeting of March 14, 2022, Committee amended item b) as follows: b) That, respecting the Public Transit Infrastructure Fund Phase One Transfer Payment Agreement (“PTIF Agreement”) between the Province of Ontario and the City of Peterborough authorized by Council by By-law 17-044 dated May 25, 2017, the Mayor and Clerk are authorized, both retroactively and on a go forward basis, to execute agreements to amend the PTIF Agreement on terms acceptable to the Commissioner of Infrastructure and Planning Services and in forms acceptable to the City Solicitor; and c) That, as a matter of housekeeping, the Public Transit Infrastructure Fund (PTIF) funding of $207,000 be reallocated from the Transit Garage Replacement Study Project (2022 Capital Budget Project 5-16.02) to the Transit Stops and Shelter Project (2020 Capital Budget Project 5-11.04) as outlined in Table 1 – PTIF Funding Reallocation.

That Council approve the recommendations outlined in Report CLSFS22-015 dated March 14, 2022, of the Commissioner of Corporate and Legislative Services, as follows: a) That the Mayor and Clerk are aut

Housing & Homelessness

Amend PTIF agreement and reallocate transit funds

That Council approve the recommendations outlined in Report CLSFS22-015 dated March 14, 2022, of the Commissioner of Corporate and Legislative Services, as follows: a) That the Mayor and Clerk are authorized to execute the agreement and any subsequent corresponding agreements or amendments between The Corporation of the City of Peterborough and Her Majesty the Queen in Right of Canada, as represented by the Minister responsible for the Federal Economic Development Agency for Southern Ontario, for the transfer of Canada Community Revitalization Fund, on terms acceptable to the Commissioner of Infrastructure and Planning Services and in forms acceptable to the City Solicitor; At the meeting of March 14, 2022, item b) was amended as follows: b) That, respecting the Public Transit Infrastructure Fund Phase One Transfer Payment Agreement (“PTIF Agreement”) between the Province of Ontario and the City of Peterborough authorized by Council by By-law 17-044 dated May 25, 2017, the Mayor and Clerk are authorized, both retroactively and on a go forward basis, to execute agreements to amend the PTIF Agreement on terms acceptable to the Commissioner of Infrastructure and Planning Services and in forms acceptable to the City Solicitor; and c) That, as a matter of housekeeping, the Public Transit Infrastructure Fund (PTIF) funding of $207,000 be reallocated from the Transit Garage Replacement Study Project (2022 Capital Budget Project 5-16.02) to the Transit Stops and Shelter Project (2020 Capital Budget Project 5-11.04) as outlined in Table 1 – PTIF Funding Reallocation.

City Council Votes

Pre-commit 2023 budget for EC3 Artsweek

Approve 2021 year-end financial report and surplus transfers

Increase Bethune Street flood reduction project budget

Receive 2023 budget guideline presentation

Authorize Bird Friendly City certification application

Pass multiple capital debenture by-laws

Increase Bethune Street flood reduction project budget

Schedule public meeting for 2023 budget guideline

Suspend green waste fees due to May 21 windstorm

Approve funding for Traill College Amphitheatre project

Approve $50,000 capital grant from Capital Levy Reserve

Commit $50,000 to Traill College Amphitheatre in 2023 budget

Approve 2022 downtown patio permit program

Approve 2022 downtown patio and street program

Award EV charging ports contract to Elexicon Group

Fund Class EA study for Clonsilla-Sherbrooke corridor

Request Traill Amphitheatre report for spring 2022

Reallocate PTIF transit funding and amend agreement

Amend PTIF agreement and reallocate transit funds

Amend PTIF agreement and reallocate $207,000 in transit funds